How to build a water-tight brief for you (and your agency partner!)

Writing a decent brief for both you and your agency partner is massively important. If done well, your brief should act as a touchstone for you both to create actionable instructions out of… it also ensures everyone is staying on course once the project is off the ground.

Trouble is, people aren’t really taught how to brief. So often important details can get left out and details that are supposedly set in stone change halfway through, leading to timely mistakes and costly errors.

This is definitely the case with video content, in spite of it probably being the most effective way to emotively connect with your audiences and educate them on why you exist.

Often video teams are often briefed at the “end” of planning phase… we’ve certainly felt this pain ourselves, and over the years have often had to rewrite briefs with the client to ensure the proposals we come up with are fit for purpose.

So, to save you time, stress and potentially money for when you’re putting your next video brief together, the below are some common details people leave out that are really important for your partners to understand:

1. Communicate your business challenge

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Often brands tell us the communication objective of their video project, but it’s even more important to understand what the underlying business problem is that has led to your decision to create this video.

One time we were asked to create a campaign for a client who needed to raise awareness with a new audience, but when we learnt that they also needed to drive sales once that audience landed on their website, the amount and type of content we delivered was reprioritised vs what we had been asked.

If we hadn’t have dug deep here, perhaps it wouldn’t have been as effective as it was.

2. Write down any relevant audience insights

Any audience insights you have to hand should be shared as part of the brief for the video.

Most briefs explain what the brand wants the audience to “know/feel/do” after watching the video, but it’s just as important to understand their mindset and what their painpoints are BEFORE they watch the video.

Frankly even if you don’t have large pools of research to hand, just informing the agency what these people love and worry about around your brand and the sector you work in is massively important to understand.

3. A deep dive into your budget

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No, this isn’t the point where you should say what budget you have, that should be a given.

However, you should also include information on what resource you have internally that could help with savings. This could be anything from team or customers who you could feature in the films, locations you could make available, team members who could support with anything during production or after.

Basically it’s worth putting down as that way the agency partner should be able to work out how to best spend the budget knowing all the tools they have at their disposal.

“TOP TIP: if the budgets allocated don’t match your ambitions, consider how you can look money together between your teams... ultimately if the content produced can help recruit new talent or sales teams use in meetings, they should contribute towards the project.”

4. Use the brief to think about how you can scale the campaign

What else are you doing beyond this video to drive the action you want? Are you creating supporting content for the viewer after they watch the video we are being asked to create? What about a landing page that stores some of that info you can drive traffic to and capture emails from? Is there a social competition being created to drive further engagement?

When we say we create “scalable” video this is how we think and often the client is thinking this way too, so let your agency partner know...it can spark new ideas and sometimes additional content that can be captured on set to support your plans.

5. Explain to your partner what types of internal resource are and aren’t available

Can't stop, won't stop, please stop

Following on from this, explain to your video partner what internal resource can support their work. Do you have in house pr or paid media taken care of? What about social community management? Graphic design? It’s great to know this can be leveraged and if you don’t your video partner should have its own decent network of partners they work with to help plug the gaps.

There are plenty of other elements to building out a brief. And whilst we can share briefing templates to help you with this, we also run complimentary briefing workshops to ensure absolutely nothing is missed out. If you’re interested in having one, just get in touch with josh@mattr.media

BBB tips: working on communications between teams, when to consider a re-brand, and how to create a genuinely engaged community

We’re back from another great instalment of Brand, Bitch & Brekkie, with plenty of fresh insights to share from the real-world challenges our community of purpose-led brands find themselves in.

Changing the mindset internally towards to your marketing team

We’ve touched on this briefly before in previous roundtables, but there is no one-size-fits-all answer to helping your internal teams work more efficiently together. But what we have noticed is that the usual tension lies between how each team is perceived in terms of the value they add (explored further in “5 Dysfunctions of a Team” by Patrick Lencioni).

An interesting method to resolving this, for one particular brand, was to have the marketing team sit in on sales meetings and vice versa. This helped ensure an understanding of what types of collateral were integral to guarantee sales and the loyalty of customers, and essentially drew a line in the sand to what shouldn’t be changed or branded as ‘not on brand’ - making sure all voices are heard.

Understanding the red flags that can help identify if you need to consider a re-brand

When you’re starting a business and your team is small, everyone knows each other, your brand and its values so intimately. But naturally, as you grow, new faces join the team and many of them won’t really know who you are or what you really stand for.

Several guests shared their experiences of why this was a problem: 

1. “If it’s not resonating with us, how are our customers going to understand it?” 

2. “I sat down with 10 different people, and nobody could tell me what we actually do” -

3. “OK they say, I get it you’re purpose-driven, but now what?” 

For a lot of the people around the table, it became necessary to go through a rebrand process with the aim of ensuring their values, tone of voice and general ways of working matched up with the vision they had for the company...interestingly the most successful of these processes was done extremely collaboratively with the whole team and became the benchmark to plan all communications out of.

Taking the steps to build a genuine community

Creating a genuinely engaged and involved community is something that many brands struggle with. It’s a tricky field to navigate and execute properly - as engaging each of your users/customers face-to-face is a big leap. But luckily, we had some fairly experienced guests round the table who could spill secrets on their success...

A great example of this from one of our guests round the table was through a closed Facebook community - but they take care to make sure the channel isn’t a free for all. The brand’s marketing team are admins, and the only ones who can post, but their audience can like and comment to their heart‘s content. These parameters essentially protect their digital community space from becoming another customer service channel, and also cultivate a very authentic channel to communicate to their community, when organising face to face meetings is next to impossible. 

Another brand told us of how they host monthly pub sessions for their brand ambassadors.  This brand prides itself on the fact that the ambassador roles are volunteered by their community, so as a reward and a way of getting insight to their guerrilla outreach, what could be better than going to the pub? They recommended this method as a way to boost your company culture and exchanging ideas straight from the eyes and ears of your brand’s community.

Be open about sharing everything, even if you think it isn’t a big deal 

But having the foundations for building a community isn’t enough - and one guest fought this argument with a pretty great idea. 

Using the digital medium above, they’ve actually benefited from their community being directly involved in their business decisions. As an example, they’ve collaborated on working files of brand guidelines and tone of voice documents, product initiatives and web designs, even down to the design and layout of a button on their app because of free flowing feedback. 

It’s been an adjustment to create an additional feedback round in all these processes, but it’s led to a huge amount of brand loyalty and investment in their brand. It’s a lesson to us all to be open about allowing your community to help make decisions that you might not consider important or be able to resolve internally.

AND we host a great roundtable breakfast for our community of purpose-led brand marketers: they’re small, intimate and exclusive - and works a treat to see your beautiful faces.

We’ve got our next Brand, Bitch & Brekkie on Feb 11th, and there’s a couple of tickets left. 

Book yourself in here OR email sunnii@mattr.media to find out more!