How to build a water-tight brief for you (and your agency partner!)

Writing a decent brief for both you and your agency partner is massively important. If done well, your brief should act as a touchstone for you both to create actionable instructions out of… it also ensures everyone is staying on course once the project is off the ground.

Trouble is, people aren’t really taught how to brief. So often important details can get left out and details that are supposedly set in stone change halfway through, leading to timely mistakes and costly errors.

This is definitely the case with video content, in spite of it probably being the most effective way to emotively connect with your audiences and educate them on why you exist.

Often video teams are often briefed at the “end” of planning phase… we’ve certainly felt this pain ourselves, and over the years have often had to rewrite briefs with the client to ensure the proposals we come up with are fit for purpose.

So, to save you time, stress and potentially money for when you’re putting your next video brief together, the below are some common details people leave out that are really important for your partners to understand:

1. Communicate your business challenge

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Often brands tell us the communication objective of their video project, but it’s even more important to understand what the underlying business problem is that has led to your decision to create this video.

One time we were asked to create a campaign for a client who needed to raise awareness with a new audience, but when we learnt that they also needed to drive sales once that audience landed on their website, the amount and type of content we delivered was reprioritised vs what we had been asked.

If we hadn’t have dug deep here, perhaps it wouldn’t have been as effective as it was.

2. Write down any relevant audience insights

Any audience insights you have to hand should be shared as part of the brief for the video.

Most briefs explain what the brand wants the audience to “know/feel/do” after watching the video, but it’s just as important to understand their mindset and what their painpoints are BEFORE they watch the video.

Frankly even if you don’t have large pools of research to hand, just informing the agency what these people love and worry about around your brand and the sector you work in is massively important to understand.

3. A deep dive into your budget

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No, this isn’t the point where you should say what budget you have, that should be a given.

However, you should also include information on what resource you have internally that could help with savings. This could be anything from team or customers who you could feature in the films, locations you could make available, team members who could support with anything during production or after.

Basically it’s worth putting down as that way the agency partner should be able to work out how to best spend the budget knowing all the tools they have at their disposal.

“TOP TIP: if the budgets allocated don’t match your ambitions, consider how you can look money together between your teams... ultimately if the content produced can help recruit new talent or sales teams use in meetings, they should contribute towards the project.”

4. Use the brief to think about how you can scale the campaign

What else are you doing beyond this video to drive the action you want? Are you creating supporting content for the viewer after they watch the video we are being asked to create? What about a landing page that stores some of that info you can drive traffic to and capture emails from? Is there a social competition being created to drive further engagement?

When we say we create “scalable” video this is how we think and often the client is thinking this way too, so let your agency partner know...it can spark new ideas and sometimes additional content that can be captured on set to support your plans.

5. Explain to your partner what types of internal resource are and aren’t available

Can't stop, won't stop, please stop

Following on from this, explain to your video partner what internal resource can support their work. Do you have in house pr or paid media taken care of? What about social community management? Graphic design? It’s great to know this can be leveraged and if you don’t your video partner should have its own decent network of partners they work with to help plug the gaps.

There are plenty of other elements to building out a brief. And whilst we can share briefing templates to help you with this, we also run complimentary briefing workshops to ensure absolutely nothing is missed out. If you’re interested in having one, just get in touch with josh@mattr.media

Looking back over our f**k-ups of 2019 - what a year..

Why is it when we get to the the holiday season, most companies only talk about the things that have gone well that year? The road to your success is paved in mistakes and failure, so in spite of some amazing things that have happened, this article wants to do something more real and raw, focusing on our 4 biggest f*ck ups of the year and what we’ve learnt from them.

Our hope? Whether you’re a brand marketer or agency partner, the below will encourage you to share your own failures from this year. It’s these things that have ultimately got us all to where we are today.

Learn to say no by coming back to your mission

2019 has been challenging for many reasons and I am not shamed to admit, we have had some real tough moments this year. When times are tough, it becomes difficult to say no to things you would usually ignore. But the trouble with this more reactive attitude is if were to fast forward 5 years, you may end up with a company that differs from the vision you had when you started it.

Of course any brand journey requires some level of flexibility, but if like us you believe in brand purpose it’s critical to recognise when you’re slipping down this road. That’s why we’ve spent a lot of time recently checking back in with our values to ensure they are at the core of all the decisions we make, from the customers we work with, the team we hire, to the value we provide people beyond our services. We even have our own criteria checklist for jobs that come in, to act as a guide so that if times get tough again we are consciously making a decision, not just doing so because we feel we need to.

Make sure stakeholders feel a part of your project, not just people who green light it.

There have been a couple of projects this year with really drastic last minute requests. On reflection, it’s been because of a combination of being rushed into delivering a project for tight deadlines or because certain stakeholders were not informed about the creative route we had agreed to, until they actually saw the end product.

Drastic last minute changes can be painful for all involved- for the client it can lead to lengthy delays on delivery times, additional fees or worse. If the changes are impossible to make, then you’re in dangerous waters of producing an under-par campaign or even canning the whole project. And for your agency partner this situation is also really tough: agencies always want clients to be thrilled with their work, but there’s only so much one can do once everything has been filmed.

There’s nothing worse than thinking “if only we knew this in the briefing stage”. So ultimately we’ve learnt it’s absolutely critical to ensure all stakeholders have not just signed off on ideas but are actively involved too...

When agreeing on responsibilities, ensure people really understand the tasks they’re taking on

The nice thing about working so collaboratively with clients is a shared sense of responsibility when it comes to getting a project done, none more-so than when budgets are tight and we are all looking for ways to make savings. Often a way to do this is for clients to take up the mantle of organising talent, finding locations or even supplying props and wardrobe on the day.

Most of the time this strategy has worked to aplomb, but sometimes clients haven’t quite understood the resource required to carry out the work they’ve taken on. A good example of this is when we are looking for user generated content as part of the narrative. It’s really important to factor in the necessary time to source this internally because it usually takes longer than you expect to get customers (or even staff) to do things for you.

So, have an honest and frank chat with your agency partners about what’s entailed in the work you’re committing to before doing it, work out what gives you the best chance of completing it without delay and sometimes if the conclusion is actually you don’t have the resource to do so, paying that little bit more goes a long way.

Try to speak the language of the person you’re talking to…particularly with email!

I sent an email earlier this year to a client of ours. It was sent with positive intentions, was tapping into a subject we thought we could help with and was framed as an opportunity that we thought could be really exciting. Yet it was only after we received their response- highlighting the negative impact it could have on them personally- that we realised we’d f*cked up an otherwise great idea.

The reality is, if we’d really considered the language we used, we’d be looking at a very different outcome. The matter was resolved swiftly, but naturally the opportunity was dead. To say we learnt a lot from that experience is an understatement. In emails, your tone can be misinterpreted, there is no context behind the words you are writing and once you’ve sent an email, it can’t be unsent…So whether it’s to a client, a supplier, colleague or boss, you should never send an important email without putting yourself in the shoes of the person receiving it. And better yet, maybe just have a call or meeting if it’s that important!

Thank you to everyone whose allowed us to fail emphatically this year. It’s allowed us to grow as content creators and human beings. As we look forward to 2020, I’m sure there will be even more lessons to learn. 

p.s. please feel free to share your biggest mistakes of 2019!